When it comes to using computer software, ensuring that it is properly licensed can sometimes be overlooked by individuals or businesses.
This is because not enough people know the ins-and-outs of what licensing is required by law and are unaware of the repercussions of using software that is not licensed.
So, here is a straightforward overview of what exactly software licensing is, who needs it, and 3 reasons as to why it is so important to have it.
1. Using Software That Is Not Licensed Is Against the Law
Before using or buying software, it is important to understand the laws around it. A software licence is a legal requirement for any consumer wishing to use computer software, and failure in having one is a breach of copyright law and can land you or your business in danger of being prosecuted or fined.
Therefore, all software should be legally licensed before it is used.
Software licenses can be overwhelming and confusing to decipher, but it is important that you read them to uncover the exact terms of the license as well as its restrictions.
Most software licenses are single-user only, so if it is detected that more than one person is using the same software, your software license can be revoked, and your account could be deactivated.
Therefore, if you’re wanting to purchase Microsoft Office software, for example, is it important that you do so from a credible and reliable source, to save you from encountering these problems.
2. The Right Software License Can Save You Money
When you buy software it usually comes with a single-user license.
While it is important to note that a single-user license can sometimes be used across multiple devices that are owned and used by one individual (refer to the specific terms and conditions to be sure of this), it is not allowed, lawfully, to be redistributed or used by multiple people.
Therefore, if multiple people need to be using the software, you might consider purchasing multiple software packages, each with its own single-user license, but this can work out as expensive. So, by researching and finding software packages that are suitable for multi-users, depending on how many users you wish to grant access to the software, you can save money overall.
For instance, you can purchase Microsoft Office Professional 2013 with one license for around $299.99, or buy a multi-user license that covers two PCs for $449.00, which works out cheaper.
Large businesses or schools will be better off looking into volume licensing – a program for when organizations need multiple product licenses but not necessarily multiple copies of the software, and these are usually discounted at a reasonable price.
The same goes for students at universities and colleges, as a single-user licenses cannot be used across a whole course or year group, for example, but would require a volume licensing program.
3. Receive Around-The-Clock License Support
Microsoft Office licensed software comes with 24/7 tech support, so whatever your query regarding your software or license, you can access help quickly.
You can even have your software installed for you by a specialist, completely hassle-free, if you’re unsure about how to do it yourself.
Licensing support for Microsoft Office doesn’t stop at Windows. Even if you are an Apple user you shouldn’t rule out the importance of getting acquainted with software licensing.
For example, it isn’t uncommon that Mac users are unsatisfied with the alternative apps provided by Apple that replicate Microsoft Office programs, but sometimes Microsoft software is not designed to be compatible with Apple like it is compatible with Windows.
However, there is a way you can successfully download Microsoft software onto your Mac, and you can get step-by-step guidance and support on how to do so by clicking here. But don’t forget to read the terms of the license – they may differ, but they are still important!
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